Project 03 — See Workflow

Client Onboarding &
Follow-Up Automation

Workflow Overview

What This System Does

What we built

An end-to-end automation system that handles client onboarding, document collection, invoicing, and follow-ups — all without manual effort.

Who it's for

Agencies, consultants, and service businesses drowning in repetitive admin tasks.

Primary goal

Eliminate manual busywork and ensure zero follow-ups are ever missed.

Before vs After

See how automation transformed a manual, error-prone process into a seamless workflow.

Manual Process Before

Client inquiry
Manual welcome email
Follow-up for documents
Manual invoice creation
Reminder chasing
Status tracking in inbox

Pain Points:

Time-consuming manual work
Easy to miss critical steps
Delayed payments and chasing

Automated Workflow After

Client Form Submission
Instant Welcome Email
Automatic Document Request
Invoice Trigger
Payment Reminder
Dashboard Status Update
Zero manual steps. Every action happens automatically the moment a client signs up.

What's Automated

Every step of client onboarding, handled automatically.

Client Onboarding Emails

Automated welcome sequence triggered the moment a client signs up.

Document Collection

Automatic reminders for required documents with status tracking.

Invoice Creation

Invoices auto-generated and sent on trigger (test mode).

Payment Follow-ups

Escalating payment reminders — gentle nudges to urgent notices.

Outcome

Results from demo workflow implementation

5–7 hrs Saved per Week
Faster Client Onboarding
0 Missed Follow-Ups
Full Team Visibility

Results shown are from a demo workflow. Live deployments use client data and production accounts.

Tools Used

Built on reliable, proven platforms.

Google Forms

Client intake and data collection entry point.

Make / Zapier

Workflow automation engine connecting all services.

Notion Dashboard

Centralized client status tracking and team visibility.

Stripe

Automated invoice generation and payment processing.

Want a system like this for your team?

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